Excel VBA and Macros

VBA Code to Read Outlook Emails

Reading emails from Outlook and capture them in Excel file is very common activity being performed in office environment. Doing this activity manually every time is quite boring and time consuming. Here is a VBA code that can help you in this, you can use this code to select an Outlook folder and read all emails from selected folder.

Read Outlook Emails Code:

Public Sub ReadOutlookEmails()
    'Microsoft Outlook XX.X Object Library is required to run this code
    'Variable declaration
    Dim objFolder As Outlook.Folder
    Dim objNS As Outlook.Namespace
    Dim objMail As Outlook.MailItem
    Dim lCounter As Long
    'Set objects
    Set objNS = Outlook.GetNamespace("MAPI")
    Set objFolder = objNS.PickFolder
    'Validation if no folder picked by the user
    If TypeName(objFolder) = "Nothing" Then
        Exit Sub
    End If
    'Read emails from Outlook folder and update details in Sheet1
    For lCounter = 1 To objFolder.Items.Count
        Set objMail = objFolder.Items.Item(lCounter)
        Sheet1.Range("A" & lCounter + 5).Value = objMail.SenderName 'Sender name
        Sheet1.Range("B" & lCounter + 5).Value = objMail.To 'To
        Sheet1.Range("C" & lCounter + 5).Value = objMail.CC 'Cc
        Sheet1.Range("D" & lCounter + 5).Value = objMail.Subject 'Subject
        Sheet1.Range("E" & lCounter + 5).Value = objMail.ReceivedTime 'Email Received Time
        Sheet1.Range("F" & lCounter + 5).Value = objMail.Attachments.Count 'Attachment Count
    Next
    'Show confirmation message to user
    MsgBox "Done", vbInformation
End Sub

It is worth to mention that you must have MS Outlook installed in your system to use this code and you also need to add Office reference (Microsoft Outlook XX.X Object Library) in Excel VBA from Menu Bar (Tools>References…). Below are the steps to add Office reference in Excel VBA:

1. From the Menu Bar, click on Tools > References…

2. Select ‘Microsoft Outlook XX.X Object Library’ and click on ‘OK’ button

To use this code in your Excel file, follow below steps:

1. Open an Excel file
2. Press Alt+F11
3. Insert a Module (Insert>Module) from menu bar
4. Paste the code in the module
5. Now add a shape in Excel sheet
6. Give a name to the shape like ‘Read Outlook Emails’
7. Right click on the shape and select ‘Assign Macro…’

8. Select ‘ReadOutlookEmails’ from the list and click on ‘Ok’ button

9. Done

Download Practice File

You can also practice this through our practice files. Click on the below link to download the practice file.

Recommended Articles

Excel VBA and Macros | Productivity and Automation

VBA Code to Filter Data in Excel

Byexcelsirji

VBA Code to Filter Data in Excel Here is an easy reference code which filters data in the sheet. In the code, we have filtered the data in three steps. Step 1: Remove existing filter from…

Advanced Excel Techniques | Excel VBA and Macros | Productivity and Automation

RANDOM Sampling Excel Tool

Byexcelsirji

Random Rows Selector is an MS Excel based tool which can be used to pick random or stratified samples from a set of records available in the Excel. The tool is fully dynamic, it can support any data format in Excel.

Productivity and Automation | Excel VBA and Macros

VBA Code to Get User Name

Byexcelsirji

This Excel VBA Code helps to Get User Name. Here is an example environ(username) or Application.username.This macro gets the username from active directory.

Advanced Excel Techniques | Excel VBA and Macros | Productivity and Automation

Employee Database Tool

Byexcelsirji

Employee Database is an MS Access based tool to manage employee details. The tool supports upto 78 demographics for each employee such as Name, Location, Phone, Email, Address etc. The tool also comes with inbuilt attendance tracker to track daily attendance of employees. Over and above this, you can also design your own trackers and start using it.

Excel VBA and Macros

VBA to Browse Outlook Folder

ByKailash Sharma

VBA to Browse Outlook Folder Outlook is most commonly used emailing application used in the world. Many people spend their entire day on Outlook applications to read and respond to emails. To automate certain rule-based…

5 Comments

Marion Smith says:

at

Excellent!!! a few minor modifications, and it worked perfectly!

Reply
sunny says:

at

Is Outlook that come with Windows 10 applicable? or is Microsoft Outlook required for VBA? Thanks!

Reply
1. excelsirji says:
  
  at
  
  You should have installed and configured Outlook available where you are running the VBA Code.
  
  Reply
Rebecca says:

at

Can you do this to where you use a specified folder in the code instead of choosing each time?

Reply
1. excelsirji says:
  
  at
  
  Yes Rebecca, it is possible to specify the folder in the code. I suggest you to have a look at Outlook Email Management Tool. Once downloaded, we can customize your tool copy for free with remember feature, means the tool will remember last browsed folder to avoid browsing the folder again and again.
  
  Regards,
  ExcelSirJi Team
  
  Reply