Time and Motion Study – Complete Guide


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Time and Motion study is an essential process of bringing efficiency in your working style or producing products, transactions etc.  

We are living in a world where either you should become more efficient or you add values to you work. If you are thinking to make your bosses happy or you are an analyst. Then this theme is gonna help you in a very smart way.

So lets understand “Time and Motion Study” concept in detail

This Article Covers:

What is Time and Motion Study?

Time and Motion study is basically a concept of listing down, the steps of producing any transactions/products and recording time for these steps. Then we need to identify the steps which either can be automated or eliminated. Here we need to understand few things before we start digging into this concept:

Time and Motion Study Parameters

  • Transaction: Transaction is an activity which is combination of few steps and it gives the final output to your end user. For Examples:-

    - Producing Pizza and delivering it to customer
    - Producing Product
    - Preparing Tea etc.
  • Lead Time: Lead Time is end to end time for producing any transaction For Examples:-

    - Time Taken for Pizza preparation and Delivering it to customer. This time starts when the order is places and ends when this is delivered to customer
  • Cycle Time: When we break steps of producing transaction into different steps and record time for each step is called "Cycle Time"

    I have divided the Pizza Order and Delivery process into various steps. This will help you to understand the difference between Cycle Time and Lead Time
Lead Time and Cycle Time Infographic
  • After getting cycle time for each step, we bifurcate these recorded cycle time further into 2 different categories:

    1. Value Added Step & Time: A step which is required to proceed with a transaction is called Value Added Step. So this step cannot be eliminated or automated because this is must to process step and time taken for this step is called Value Added Time

    2. Non Value Added Step & Time: A step which is required to proceed with a transaction however this step is an improvement area which we either

    - Can merge the step with previous or post step
    - Can be automated or eliminated

    Hence this is a gonna game changer for making your process efficient and more productive

How Time and Motion Study will work?

Now you should be able to get some idea of Time and motion study.Here we are going to divide the process into different steps and then we need to record time for each step. Then you should look into the opportunities to improve or eliminate. These opportunities can be:

–  Repetitive Work Cycles. Could be a small cycle or long cycle time

– Various Non Value Added Steps which can be eliminated or automated

– Reduction of Time can be done for some steps

There are various methods, tools, applications available or you can get a freelancer to design some solution for you to automate those steps.

Once you start improving time on small steps and you will actually start looking your processes closely and you will find different ways of doing things.

Then you will end up becoming more efficient and you can look for other opportunities to work on. This is how you can get the most out of your time 

Steps for Time Study

1. Pre Improvement
  • List Down the steps
  • Start Tracking Time for Each Step
  • Once you complete tracking time for each step, categorize them into Value Added or Non Value Added Time
  • Calculate VA Time % (Value Added Time %):

    = Total VA Time / Total Time Taken to process the transaction * 100
  • List Down all Non Value Added steps in your action items tracker with solution and Closure date
  • Start working on those solutions and track them closely until the final closure
2. Post Improvement
  • Repeat the above steps after implementing solution
  • Calculate the VA Time% again
  • Compare the Pre and Post VA Time %

Now you can see the improvement in your process and you will end up becoming more smart and more efficient

Free Time and Motion Study Excel Template

Here is one more wonderful free tool which makes your life easy. Time & Motion Tracker helps you to track Start and End time of any type of transaction or activity. The good thing is, it is VBA based tool which helps you to protect from manual manipulation in the data by the user. It is also easy to use, just click on Start (shortcut: Ctrl+Shift+A) or Stop (Ctrl+Shft+S) buttons to record the time

Note:
1. If you want to add more columns in the tracker. Click on Reset and add them after column F (Duration)
2. To avoid manual changes in the time tracked; Date, Start Time, End Time and Duration columns have been protected with a password

Excel Tricks

How to use this tracker:

1. Click on below link and save the hyperlink attachment in your system 

⇓ Time & Motion Tracker

2. Unzip the file and open
3. Click on ‘START’ or Ctrl+Shift+A when you start your transaction

Excel Tricks

4. Click on ‘STOP’ or Ctrl+Shft+S when your transaction is complete

Excel Tricks

5. Transaction ID and Remarks are option fields

Excel Tricks

6. To reset the tracker and clear the tracked data, click on Reset button

Excel Tricks

Hope you liked this article. Please leave your comments in below section

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Ravi Thakur
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Ravi Thakur

Hi,

Can you please email me this template ? @ ravi_thakur34@yahoo.com

Thanks for your help 🙂

Pat
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Pat

how do i unprotect this sheet?

Sujit
Guest
Sujit

can u pls send me this time and motion template to me. its look good and i need it to implement.

Mark
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Mark

Can you send me a copy of the template please.

Michael Castro
Guest
Michael Castro

Hi,
Started using the template and it is really very useful .
Great job!

Christian
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Christian

Hi,

Having an error when stop time. Pls help. Thank you

Basic runtime error. ‘1’

MAnish Kumar
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MAnish Kumar

Hey, can you mail me this, I am doing a time and motion study, it would actually help

Carol
Guest
Carol

Hello,
I’ve downloaded the sheet but the password does not work, can I double check it is pwd@123 password.?

Clare C
Guest
Clare C

I cannot seem to get this to work it says ‘compile error, cannot find project or library’. thanks

Dan
Guest
Dan

Hi: Love the tracker, jut what I am looking for. I want to add a way to export a report based on the data gathered. I’m having an issue with the password. was it pwd@123 password ? I’ve tried with the word password, with a space between the 3 and… Read more »

Kiran
Guest
Kiran

Hi,

Could please send me this VBA code to my email id kiran6932@gmail.com

Donna Miranda
Guest
Donna Miranda

Thanks so much for this file. Really helpful! 🙂

jperalta
Guest
jperalta

Where’s the link to download?

John K
Guest
John K

I have added a new column ‘G’ to lookup type of transaction ID. However when I click ‘Reset’ button, the formula in column G are erased. What is the password for the VB code so I correct this?

Caroline W
Guest
Caroline W

Hi. I am trying to use the Time and Motion Tracker but am struggling with the un-protect function for additional columns. I have created 2 additional columns (work type) with drop down lists but it asks me to un-protect for each individual line (even though I’ve un-protected the whole worksheet?… Read more »

Akash Garg
Guest
Akash Garg

Please email the template. This looks really good.

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