EXCEL FUNCTION – SUBSTITUTE

EXCEL FUNCTION – SUBSTITUTE

How to use “SUBSTITUTE ” function in Excel

SUBSTITUTE function is used to substitute the existing old text to new text.

SUBSTITUTE Function has three “Required” arguments i.e. text, old_text, new_text and one “Optional” argument i.e. instance_num

Syntax:
=SUBSTITUTE(text,old_text,new_text,[instance_num])
Syntax Description:

Text argument [Required] is used to give the cell reference in which value to be searched

old_text argument [Required], is used to give the specific text or cell reference, to be substituted

new_text argument [Required], is used to give the specific text or cell reference that you want to substitute in old_text

instance_num argument [Optional], is used to give the occurrence number that you want to substitute

Example 1: Substitute Year “2018” with Year “2019”

Here we have an example, where “Column A” has various values and are required to substitute year “2018” with “2019”. Output of the function returns value in ”Column B” and explanation is also provided.

We will be following SUBSTITUTE function as follows:

– text argument value “A2” shows the cell reference in which “2018” is to be searched

– old_text argument value “2018” shows that “2018” should be replaced in “A2” cell

– new_text argument value “2019” shows the substituted value

Substitute Function
Explanation:

– Value in cell “B2” shows that “2018” in cell “A2” is substituted with “2019”

– Value in cell “B4” shows that cell “A2” did not have “2018” that is why text is not substituted and function returns original value of cell “A2” as output

– Example 2: Substitute Year “2018” with Year “2019” but only “Second occurrence”

Here we have another example, where “2018” should be replaced with “2019” but ONLY SECOND OCCCURRENCE. Output of the function returns value in ”Column B” and explanation is also provided.

We will be following SUBSTITUTE function as follows:

– text argument value “A2” shows the cell reference from which “2018” is to be searched

– old_text argument value “2018” shows that “2018” should be searched in “A2” cell

– new_text argument value “2019” shows the substituted value

– instance_num argument value “2” shows only 2nd occurrence to be substituted and there should no impact on other values.

Substitute Function
Explanation:

– Value in cell “B2” shows that “2018” in cell “A2” is substituted with “2019” but only 2nd occurrence and there is no impact on

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Things to Remember:

– Spaces available in a string is counted as characters

-Value in instance_num argument should NOT be negative

– If value in old_text argument is not searched in text argument cell, function will return value of text argument cell

– If cell reference or parameters are not correctly provided in the function, then it will give output as “#VALUE!” (Error).

– Function should give output in “General” format, however if output is not as per the desired format then we need to change the cell format to “GENERAL”.

Hope you learnt this Function,

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